Financial Series:

General Ledger Learn More

With General Ledger, you can: Have instant insight into every G/L amount and transaction Get the financial reports you need when you need them Have financial reports that look the way you want them to look Easily provide the information your auditors request Eliminate most manual work in G/L as your other SouthWare products automatically update your financial information Compare this year's performance to previous years Compare actual performances to your budget Quickly update your budgets throughout the year as your estimates change Analyze the performance for your different financial reporting entities as well as for your entire company

Accounts Receivable Learn More...

With Accounts Receivable, you can: Know which customers owe you money and when it's due Regularly remind your customers that you're watching their accounts closely Encourage timely payments Instantly answer a question about a customer's current or past activity Keep accurate commission records for your sales people Reduce the time you spend on sales tax reporting Know the aging status of each receivable type, customer, and invoice Evaluate each customer's sales and payment performance Spend less time entering data and more time managing your customer relationship

Invoicing Adapter Learn More...

With A/R Invoicing Adapter, you can: Produce an invoice quickly Streamline the handling of complex sales situations Put as much detail on an invoice as you need Bill jobs and retainage if you use Job Cost Ensure that standard pricing is used on your invoices Get your invoices recorded in A/R almost instantly Know the details of past invoices Standardize your miscellaneous add-on charges Keep your A/R system updated with sales tax and commission information

Collections Learn More...

With Collections Adapter, you can: Know who needs a collection call Systematically follow up with every customer who needs attention Keep track of customer promises Review and record the status of each outstanding invoice during a collections call Know what was said on past collection calls Know when to withhold further credit to a customer Know which customers have exceeded their credit limit Decide how frequently to follow up with each customer Instantly access the details of an invoice to answer any questions

Accounts Payable Learn More...

With Accounts Payable, you can: Have complete and accurate vendor records at all times Know which vendors are due to be paid Plan for future cash needs Control when each invoice gets paid, how much gets paid, and where the check is sent Create a check whenever you need one Make sure you take advantage of vendor discounts Prioritize your payments when cash is tight Know which invoices have questions that must be cleared up before payment and make sure they don't get paid before they should

Cash Flow Learn More...

With Cash Flow, you can: Capture cash flow history as it happens without any extra work Understand how today's cash balance got that way Review daily cash balance fluctuations Quickly reconcile your G/L cash to your bank statement Review each type of cash flow to look for trends See the details behind any cash flow transactions See the detail cash, check, and credit card payments in each day's deposit

Fixed Assets Learn More...	With Fixed Assets, you can: Keep current records on all your assets Easily handle the record-keeping and accounting for acquisitions and disposals of assets Know exactly where each asset is located to help you with your property tax reporting Have your depreciation calculations done automatically for you

International Transactions™ Learn More...

With International Transactions™, you can: Maintain a database of monetary currencies used by your trading partners Define the default currency used by each customer/vendor Update the effective exchange rates for currencies as often as you wish Record the currency amounts for selected transactions, including the effective exchange rate Display transaction amount information in natural currency or base currency (dollars) Analyze unrealized currency exchange gains/losses Revalue A/R and A/P open items for changes in exchange rates

Payroll Learn More...

System-Wide Management Series:

ExcelReport™ Learn More...	With ExcelReport™, you can: Know instantly how well you are achieving your goals Remember and respond to errors, complaints, ideas Monitor and improve your customer, vendor, and employee relationships Measure and improve the quality of products and services Identify the sources of poor or outstanding performances Regularly remind your employees of the things important to your success

ExecuMate II™ Learn More...	With ExecuMate II™, you can: Know your up-to-the-minute overall financial picture Review a summary of each important accounting area Zoom into deeper layers of detail all the way down to individual transactions Interactively review your financial statements at any level of detail Get "Alert" warnings for key financial areas Check financial results for different profit centers

SouthWare NetLink™ Learn More...

With SouthWare NetLink™, your business gets the best of two worlds: For high-volume processing of business information you get the power, speed, control, and built-in sophistication of SouthWare's mature business applications running on your internal system. Your day-to-day work is not hindered by the limitations of browser-based access. You and your partners can use Web browsers to access selected data and send data to be updated using the "stateless" transaction-based mode of intranets and the Internet. You are working with the same data file formats as the standard applications, so your data can be on-line if you wish.

SwiftMate™ Learn More...

With SwiftMate™, you can: Get your system up and running quickly and smoothly Control which functions each operator may access and use Adapt the menus for each user to show only the functions available Know and monitor who's using the system and what they are doing Send and receive electronic mail between operators at any time See instant on-screen help explanations about the function you're using and control the amount of help given per operator Interrupt any task to do another function, then return and resume where you left off Have a common menu environment for all your software, even your non-SouthWare products Configure your system to match the terminals, printers, and other computer hardware that you use

Inventory Series:

Inventory Control Learn More...

With Inventory Control, you can: Get the up-to-the-minute quantity status for any item in your inventory at the touch of a button Know the value of your current inventory Know the details of each time you've received inventory Keep separate records for each inventory location you use Easily verify your spot check counts against your inventory records Produce shelf labels for your stock items Access a perpetual ledger of all quantities in and out for each stock item Track selected stock items by serial number, lot number, size, color, or other tracking breakdown Adjust your inventory records for breakage, spoilage, or other defective quantities

Work Orders Learn More...

With Assembly Work Orders, you can: Create, track, post, and analyze work orders that document all your assembly activity Take an order from a customer via Order Entry and interactively create a work order to produce his customized shipment. You can select optional components that increase the selling price. When it's ready to ship, you can then optionally print the details of the customer's assembly bill of materials on his picking ticket and invoice Check the availability of each component on an assembly and then reserve stock or substitute, backorder, purchase, or sub-assemble needed items Put component parts back into inventory when you break down as item Generate work orders for make-to-stock items

Job Cost Learn More...

With Job Cost, you can: See all the information about a job at the touch of a button Know the profitability on each job Know the types of costs that you've incurred on each job Track all changes to a job's budget and compare actual performance against budget Automatically keep your job information current as a byproduct of A/P, Payroll, Inventory, and Invoicing processing Easily assign overhead to your jobs Know your Work In Process status and transfer costs from Work In Process as a job is finished Spot cost overruns Predict expected job profit Know how much work is left to be done on a job

Order Entry Learn More...

With Order Entry, you can: Get your customers' orders recorded in less time Immediately answer your customers' questions about pricing, availability, order status, etc. Keep accurate records of returns, billing adjustments, no charge shipments, and other special situations Sell what the customer needs, even if you have to special order it or ship it from another location Make sure a customer's credit status gets checked before and after you record an order Automatically handle complex situations involving special pricing, special commission structures, or special sales tax rates

Point of Sale Learn More...

With Point of Sale, you can: Get your customers' purchases checked out quickly Customize which keystrokes should be required to record a sale Combine returns and new sales on the same invoice Capture as much or as little information about each customer as you wish Make your people more efficient with hardware options such as electronic cash drawers and bar code readers Easily handle special situations such as layaways, requests for delivery, and special orders Instantly know the availability and location of any stock item Remind your operators to suggest related add-on items Monitor your sales throughout the day

Purchasing Learn More...

With Purchasing, you can: Have all the work of creating suggested POs done for you Use your judgment more efficiently by focusing only on any needed adjustments to suggested purchases Trust that your purchasing decisions are based on assumptions that are continually updated for recent trends Create just-in-time POs from your sales orders Make special adjustments to the purchasing controls for any stock item Identify seasonal sales items and adjust suggested purchases for seasonal needs Recognize normal and abnormal usage patterns for your inventory Order the most profitable quantity levels based on EOQ or other quantity discount calculations

Rental Department Learn More...

With Rental Department, you can: Quickly create a rental contract from any normal Southware® billing entry program Add inventory items, services, or other types of line items handled by the billing entry program to a rental transaction Track availability and scheduling conflicts for each rental item. Identify items that are past due for return Handle various rental pricing structures with the system automatically figuring out which rental unit (hours, days, weeks, etc.) to use for each rental transaction Track Rental Items by specific Tracking Number or by quantity only Easily rent and analyze kits or combinations of items via Inventory Control Standard Bills and Kit Codes Handle special commission and taxing override situations

Return Authorizations Learn More...

With Return Authorizations, you can: Easily record each item you return to a vendor Handle complex situations such as exchanges, warranties, and advance swaps Track the status of returned items to identify situations that need follow up attention Know whether you're expecting a vendor repair, replacement, credit, or refund Automatically close your vendor returns from other modules Track the items you've authorized your customers to return Know what you're supposed to do when you receive a particular customer return Keep track of labor reimbursement amounts owed to you by a vendor

Shipping Interface Learn More...

Service Series:

Service Orders Learn More...

With Service Orders, you can: Quickly record the information facts about every request for service Efficiently handle both your regularly scheduled and your on-demand service requests Get the right technician dispatched or assigned to a service order Know the current status of each service order and know which ones need special attention Quickly record the parts and service used on a service order Ensure that a service order is billed accurately and promptly Know the service history of each customer and piece of equipment Make sure that fees such as travel or zone changes are changed when appropriate Eliminate errors by ensuring that contract rates, limits, and coverages are automatically considered on service orders Instantly answer your customers' questions about the status and details of the work being done for them

Contract Management Learn More...

With Contract Management, you can: Keep your service contracts current and accurate with less work Know how profitable each contract has been Make sure that you don't let any service contract lapse without first proposing a renewal Check on all service work done against a particular contract Know the correct amount of earned and unearned contract revenue without doing a lot of calculations every month Instantly know whether a piece if equipment is covered by a service contract Make sure you propose a service contract on every piece of equipment you sell Eliminate billing errors by ensuring that different contract rates, limits, and coverages are automatically considered on service orders Make sure you don't forget any regularly scheduled work Make sure your contract billings are sent out on time

Equipment Servicing Learn More...

With Equipment Servicing, you can: Know the service history for each piece of equipment you service Know the warranty dates on each piece of equipment you sell so you can bill service work accurately and know when to offer a service contract Keep track of a piece of equipment as it moves between customers or contracts Automatically schedule preventative maintenance service work on equipment that is under contract Price your service contracts based on rates per piece of equipment on the contract Instantly know whether a piece of equipment is covered by a service contract Make sure you propose a service contract on every piece of equipment you sell Keep track of metered usage on certain equipment Know the profitability and repair history of each model of equipment you service

Service Invoicing Learn More...

With Service Invoicing, you can: Enter a service invoice quickly Instantly bill a completed service order from Service Orders Produce invoices from contracts in Contract Management Streamline the handling of complex sales situations Put as much detail on an invoice as you need Ensure that standard pricing is used on your invoices Get your invoices recorded in A/R almost instantly Know the details of past invoices Standardize your miscellaneous add-on charges Keep your A/R system updated with sales taxes, commission, and other information from the latest invoice

Customizable Series:

Southware WorkFlow™ Learn More...

With SouthWare WorkFlow™, you can: Review the Information Flow - SouthWare WorkFlow™ includes a database with information about processes, programs, and flow points within programs. With the WorkFlow Controller, you can zoom between these levels of information to see how the pieces fit together. Each record can contain comments that explain its use and other information such as options that affect its use. By reviewing a process, program, or field with the WorkFlow Controller, you can learn more about its function in your system. Add FlowMods to Customize the Flow - With SouthWare WorkFlow™, you can add one or more FlowMods to a particular work flow point (field, question, or other processing point in a program). When the related program gets to that particular point, it calls WorkFlow™ to perform whatever FlowMod step(s) you have specified

Extended Data™ Learn More...

With Extended Data™, you can: Add information your business needs to the major master files in your system Add extra data fields to the major transactions you process - you can even print selected fields on invoices, POs, picking tickets, and service orders Smoothly integrate custom fields so they appear to be part of the standard system Define your own sales period history that is automatically maintained as you process invoices Create your own prompts and defaults for your custom data Add new ways to search through your master files Create your own custom database

Import Mate II™ Learn More...

With ImportMate II™, you can: Create Excellence Series files with data from your old system to help you in converting to the Excellence Series Access data created by most software products via commonly-used data formats Create valid new records even if your incoming data file doesn't contain all the necessary fields Update selected fields in existing records while leaving other fields unchanged Test incoming data files before importing to make sure there are no surprises Streamline common updates for such situations as electronic time clocks and vendor-supplied price files

Report Mate™ Learn More...

With ReportMate™, you can: Create a report that shows information the way you want to see it Combine information from several files on one report Know which files can be combined with any particular file Perform calculations on your data Show special reporting statistics such as record counts, averages, and running totals Select the records to appear on a report using several flexible criteria Create special files from your business data for use with spreadsheets, work processors, and other software products Create a table view for spreadsheet-like review or editing (Windows only) Put your customized reports on the menu to give them the same appearance as the standard system reports

SouthWare Forms™ Learn More...

With SouthWare Forms™, you can: Get the "excellence look" you want from your business forms Adapt forms printing to match your non-standard forms -- add additional data to your forms, change the positioning of data on your forms, and omit standard fields from forms Have alternate form formats for different situations, such as a different invoice format for each location Get custom changes that stay compatible with future revision