10444 Gulfdale · San Antonio · Texas · 78216 · phone (210) 341-9188 · fax (210) 530-0102
Accounts Payable

 

Vendor Database
  • Extensive standard data
  • Payment status and priority
  • 1099-MISC payments
  • Automatic expense distribution option
  • Up to 99 pay to addresses per vendor
  • Excellence history per period for 5 years
  • Notes and optional Extended Data
Transactions
  • Invoice, credit memos, prepaid invoices
  • Entry features customized per operator
  • Multiple A/P, Discount and Cash accounts
  • Allows one-time miscellaneous vendors
  • Option to cancel incorrect postings
  • Optional interface to Purchasing
  • Expense to Accounts or Jobs
  • Hold status for transactions with questions
  • Customer Refunds
Payment Processing
  • Cash requirements forecasting
  • Automatic and/or individual selection of invoices to be paid
  • Hold payment on an invoice or vendor
  • Partial payment of an invoice
  • Optional separate check for an invoice
  • Pre-check authorization report
  • Manual or Void check processing
  • Single or batch check printing
Reporting
  • Inquiry into open items and history
  • Check history inquiry and reporting
  • Aged analysis of open items
  • Trial balance to reconcile with G/L
  • Check registers and reports
  • Purchase journal
  • Cash requirements report
  • 1099-MISC forms or magnetic media
Other Special Features
  • Cash basis accounting option
  • Recurring transaction subsystem
  • Optional interface to Cash Flow Ledger
  • Optional interface to Vendor Returns
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You need tight control over your check-writing, but you would like to minimize the time involved.  SouthWare's AP is a great way to get better control over payables...with less time and effort.